Best Software for Multi-Location Martial Arts Dojos
Managing two or more martial arts school locations introduces complexity that single-location software handles poorly: shared memberships, cross-location attendance tracking, consolidated reporting, instructor management across locations, and unified billing. Here are the platforms that actually solve these problems.
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What Changes When You Have Multiple Locations
Once you open a second location, your software needs change dramatically. Students may train at both locations. You need consolidated revenue reporting across locations without logging into separate accounts. Instructors may teach at multiple locations and need scheduling coordination. Membership pricing may vary by location or offer unlimited cross-location access.
The belt system becomes a cross-location concern — a student's rank should follow them regardless of which location they train at. Your marketing efforts need to be coordinated across locations without duplicating member communications.
Multi-Location Must-Haves
- Centralized member database
- Cross-location attendance tracking
- Unified billing across locations
- Location-specific reporting plus consolidated view
- Instructor management across locations
- Shared or location-specific membership plans
- Single admin login for all locations
Signs You've Outgrown Single-Location Software
- ⚠You log into separate accounts per location
- ⚠Member data isn't shared between locations
- ⚠You manually reconcile revenue across locations
- ⚠Belt history doesn't transfer between locations
- ⚠You can't run a company-wide promotion
Top Picks for Multi-Location Dojos
🥇 PerfectMind — Best for 3+ Locations
From $149/month · Custom enterprise pricing for large organizations
PerfectMind is the enterprise choice for multi-location martial arts organizations. Its multi-site management tools are purpose-built for organizations running 3, 5, or 20 locations. You get a centralized admin view of all locations, consolidated financial reporting, and the ability to run organization-wide billing, promotions, and member communications from a single dashboard.
Belt tracking is shared across locations — a student's rank history follows them. Instructor scheduling can be coordinated across locations. This is overkill for a two-location operator, but becomes essential at 4+ locations.
Request PerfectMind Demo🥈 Zen Planner — Best for 2–4 Locations
From $99/month per location
Zen Planner supports multiple locations under one account, though it doesn't have PerfectMind's enterprise-grade centralization. For a school with 2–4 locations, Zen Planner handles the core multi-location needs — shared member database, location-specific scheduling, and consolidated reporting — while maintaining its martial arts-specific strength in belt tracking and promotion management.
The main limitation vs. PerfectMind: Zen Planner's multi-location reporting is less sophisticated, and managing 5+ locations starts to feel unwieldy. For most expanding martial arts school owners, Zen Planner covers 2–4 locations effectively before you need to consider an enterprise upgrade.
🥉 WellnessLiving — Best for Multi-Discipline Multi-Location Schools
From $99/month · Contact for multi-location pricing
WellnessLiving is a strong choice for multi-location operators who also offer diverse programming (yoga, fitness, wellness alongside martial arts). Its multi-location tools are solid and its branded app becomes a meaningful retention asset when you have students training across multiple locations in a shared community.
Migrating to Multi-Location Software
If you're currently using Zen Planner or Kicksite for a single location and opening a second, the same platform may support your expansion with a plan upgrade. Contact your current provider first before evaluating new software — migration costs are real.
If you're scaling from 2 to 5+ locations and finding your current platform limiting, that's the right time to evaluate PerfectMind. The complexity of PerfectMind's onboarding is justified when you have dedicated administrative staff across multiple locations.